Frequently Asked Questions


1. How many sick days do employees get each year?

Sick days are earned at the rate of 1.25 per month for each month of service.

2. How many personal days do employees get each year?

Employees may use four sick days for personal reasons, provided they are approved, in advance, by the principal.

3. Do unused personal days carry over to the following year?

Not as personal days, but they do carry over as sick days.

5. May I donate sick days to someone else in need who doesn’t have any?

An employee may donate up to ten sick leave days to his or her spouse, if such spouse is also an employee, for purposes of maternity leave, illness, illness of a family member, or death of a family member.

6. Can I get days from the sick bank for days I have the flu, stomach virus, strep, etc., (or) if my child does?

Employees who are members of the sick bank may apply for days from the sick bank provided they meet all guidelines and regulations of the sick bank policy. Typically, absences for illnesses that would be considered basic would not qualify.

7. How do I join the sick bank?

The enrollment period is during the first two months of the school year, August-September. You can pick up an application at your school. For more information visit Professional Personnel Sick Leave Bank

8. Who earns vacation days?

All 12 months employees earn vacation days at the rate of .8333 days per month. Twelve month employees who have been employed for a minimum of 15 years with the HCSD earn vacation days at the rate of 1.25 days per month.

9. Do vacation days carry over to the following year?

A maximum of 15 vacation days can be carried over to the next year.

10. If I don’t use all my vacation days, can I be paid for them?

Employees can be paid for a maximum of 15 accrued vacation days upon leaving the HCSD.

11. If I don’t use all my sick days, can I be paid for them?

No, the HCSD does not pay employees for unused sick days.





12. How do I calculate my salary?

Salaries are based on certificate level and years of experience. All employees are paid on the entry level until verification(s) of employment are received. (View All Salary Schedules Here)



















13. When will I receive a contract?

Contracts are issued throughout the school year, pending a satisfactory background check and attending a new employee meeting.

14. When will my last work day be if I am resigning or retiring?

It depends on the employee’s assignment. Normally, it is the last working day of the school year for that position. Those who are retiring are encouraged to talk with a TRS representative prior to retiring.

15. If I leave at the end of the school year, when will I receive my last check and how long will I have insurance?

For teachers, the last paycheck is usually issued in August. If that is the case, then insurance coverage would be good through the month of September.

16. What counts as a year of experience for employees who work less than 100%?

Employees who work 50%-99% earn ½ (one-half) year of experience for every year of work, but must work two consecutive years [at that rate] to qualify for a step increase. • Employees who work less than 50% earn no credit for work experience. In other words, they will remain on their current salary scale.

17. What qualifies for Rank 1 and Rank 2 employee salary for paraprofessionals/clerks?

Rank 1 requires a high school [or GED] diploma. Rank 2 requires a minimum of 30 semester hours (or 45 quarter hours) of college credit.

22. Does Hall County participate in Social Security and is it optional?

Yes, Hall County participates in Social Security and No, it is not optional.




23. How do I find out about vacancies within the Hall County School System?

Vacancies are posted on AppliTrack which can be accessed via

24. How do I know if my application is complete and accepted?

All applications are submitted electronically through AppliTrack. You may edit these at any time. Once your application is complete, it is automatically accepted.

25. Do I need to bring or send copies of my application, resume and reference letters to Human Resources?

No. We do not accept hard copies. You may upload resumes and reference letters into your AppliTrack account. This is more convenient for the applicant and more efficient for HR.

26. What do I do if I want to transfer to another school?

Make sure to discuss this with your principal first. Then, in the spring when re-employment forms are distributed, please indicate that you want to be considered for a transfer.



Certification/Advanced Degrees

27. I’ve just completed my Master’s or Specialist degree program. How do I add it to my certificate?

Complete the two page PSC application, attach an official transcript and send the completed packet to the Personnel Office,  Attn: Penny Kerns Or Complete the PSC on-line application via MyPSC at

28. Will a new degree (Master’s, Specialist’s, Doctorate) allow me to upgrade my pay level?

It depends. You will need to use the PSC Certificate upgrade tool to determine whether or not it would qualify. You will also find an extensive list of approved PSC colleges/universities.

29. When does my certificate expire?

Go to MyPSC at, register and you can view/print a copy of your certificate.

30. How do I renew my certificate in Hall County?

The Personnel Office will notify the schools, in January, where employees are to be fingerprinted. Renewal forms and instructions will be sent to the schools in March.